Job Details

Refer Job: Send to a Friend
  • Share this on Facebook
  • Share this on LinkedIn

Add Add to Saved Jobs


POSITION:  Secretary, Department of Engineering, Non-Exempt (Part-Time/No Benefits)


DEPARTMENT:  Engineering

SUPERVISOR TITLE:  Program Director, Department of Engineering/Dean, Holland School of Sciences and Mathematics

FLSA STATUS:  Non-Exempt


LOCATION: HSU Campus, Abilene, TX

TARGET HIRE DATE: As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT –Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist values of HSU as reflected in the University’s Statement of Faith.

CONTACT INFORMATION: Human Resources 325-670-1259 or 


This position is a part-time, non-exempt/hourly position (no benefits) providing clerical, computer, and staff administrative support for academic areas within the school, primarily focused on Engineering and Abilene Hall. The person in this position will be working 29 hours a week on a regular basis during the fall and spring semesters only. There is an option for this individual to work up to 80 hours between the end of the spring semester and the beginning of the fall semester (no more than 40 hours per week), given that the need for such work exists.



Assist faculty members with inputting and accessing data and materials in Canvas.

Assist Program Director with reports, surveys, data collection, and record keeping for outcome measures for Engineering accreditation.

Assist faculty with purchasing/requisition requests.

Serve as contact person for alumni, prospective students, & others visiting Abilene Hall.

Coordinate purchasing of office supplies.

Provide assistance to the Administrative Assistant of the Dean's Office.

Request website updates associated with academic programs.

Organize records and information (e.g., outcome data).

Facilitate financial transactions for student organization events, activities, and banquets.

Design, distribute, and compile data associated with program-related surveys.

Assist in scheduling other program-related events, meetings, and activities.

Coordinate travel arrangements for faculty members and students.

Perform other duties as assigned.


Directly supervises student employees for the Department of Engineering. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assisting with interviewing, hiring, and training student employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining student employees; addressing complaints and resolving problems.

COMPETENCIES:   This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Tnterview decisions are partially based on this information.

On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully, an individual should demonstrate the following competencies.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Internet software; Payroll systems and Order processing systems.


High School Diploma required. Associate degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience is preferred.

Minimum of one year of experience working in a related clerical and/or administrative assistant role or other customer service-oriented entity required.

Strong computer skills are required, using Microsoft Word, Excel, etc.

Must be customer oriented and able to relate to students, faculty, staff and community members in using the library in a collegial manner in-person, online, and by phone.

Must be responsible and very dependable for public service scheduling.

Must be able to solve problems in the moment.

Must possess excellent oral and written communication skills.

Must be organized, able to handle several projects simultaneously and be flexible regarding tasks.

Must have the ability to stay on task without direct supervision.


None are required for this position at this time.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee is frequently required to talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision and color vision.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.


This is a Part-Time/No Benefits, Non-Exempt/Hourly position which will be scheduled for 29 hours per week on a regular basis during the fall and spring semesters only.

There is an option for this individual to work “up to 80 hours” between the end of the spring semester and the beginning of the fall semester (no more than 40 hours per week), given that the need for such work exists. Otherwise, this position is not scheduled to work the regular 29 hours during the summer months (June – August).

If/when additional hours are approved, all hours worked beyond 40 hours in a single work week will be compensated at time and a half, per FSLA guidelines.

Must have and maintain a valid Class C Driver’s License and maintain a clear driving record to be insurable under the university liability policy.

Must be able to drive to complete work assignments on and off campus, as needed.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.


HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas and may lawfully consider an applicant’s religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU’s mission. 

In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified individuals with disabilities who are employees or applicants for employment, except when the accommodation would impose an undue hardship. Requests for reasonable accommodation should be directed to Human Resources.


HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore, Hardin-Simmons University conducts background checks. Depending on the position, applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.