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POSITION:  Admissions Counselor (Non-Exempt) *Applicant Pool

HSU JOB FAMILY CLASSIFICATION: Student Services Professional I or II

DEPARTMENT:  Admissions

SUPERVISOR TITLE:  Assistant Director of Recruiting

FLSA STATUS:  Non-Exempt


LOCATION: HSU Campus, Abilene, TX

TARGET HIRE DATE: As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT –Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist values of HSU as reflected in the University’s Statement of Faith.

CONTACT INFORMATION: Human Resources 325-670-1259 or 


The Admissions Counselor is a professional admission officer who provides autonomous support and preservation of the HSU admissions and recruiting process in accordance with the mission and image of the University.


ESSENTIAL DUTIES AND RESPONSIBILITIES: These examples do not include all possible tasks & do not limit the assignment of related tasks.            

Recruiting, Admission Counseling, Financial Aid Counseling, strategically manage designated geographic territory.


Travel extensively throughout a primary recruiting market to seek, select, and convert prospective students to HSU to actual enrolled students.

Travel extensively throughout Texas conducting and/or hosting high school fairs, church visits, fellowships, alumni association meetings, send-off parties, and other conversion activities. The possibilities are endless and are not limited to these listed. Creativity and independency are a must. 

Counsel prospective students and their parents to inform them of admission requirements, financial assistance programs and processes, scholarship eligibility, student life, and other aspects of HSU.

Able to foster and maintain professional relationships with prospective students and their families.

Able to communicate effectively both in person and in written format. Presentations to groups and individuals required.


Provide weekly, quarterly and annual territory reports to Director of Recruiting.

Assists with daily campus visits as well as seasonal activities, projects and/or events. 

When necessary, assist with daily campus tours for prospective students and families.

Weekend and night work occasionally required.

Additional departmental administrative duties may be assigned.


Must be able to work with multiple constituents in a manner congruent with the image and mission of the University. Constituents include but not limited to: prospective students, current students, alumni, trustees, other college/university personnel, and various internal personnel.

Adheres to guidelines in the University Personnel and Safety Handbooks and departmental policies.

Performs other duties as assigned.


There are no supervisory responsibilities for this position.

COMPETENCIES:   This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position. 

Interview decisions are partially based on this information.

On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully, an individual should demonstrate the following competencies.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Communication - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Sales Skills - Achieves sales goals; overcomes objections with persuasion and persistence; initiates new contacts; maintains customer satisfaction; maintains records and promptly submits information.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization. 

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations. 

COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of all Microsoft Office Software (Excel, Word, Outlook) and Slate, our Customer Relationship Management system. Knowledge of the internet, instant message/texting and social media required. HSU is an Ellucian/Colleague database school, prior knowledge is a plus but is not a requirement.


Bachelor's degree required; preference will be given to applicants who have a degree from Hardin-Simmons University.

1-2 years of customer service or sales experience preferred.

Ability to proficiently speak Spanish as a first or second language is preferred.


None are required for this position at this time.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear.  The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. 

The employee must occasionally lift and/or move up to 25 pounds. 

The job is active in nature in that the position requires giving frequent tours of the campus to prospective students and their families and/or other campus visitors.

This job also requires the ability to sit or stand for long periods while performing office and phone/computer operations and/or while driving due to extensive travel.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.

The noise level in the work environment is usually quiet.


This is a Non-Exempt, Full Time Hourly Staff Position.  

A regular 40-hour workweek is required at minimum (plus occasional overtime).

Working beyond a normal 40-hour week is a definite including occasional nights and weekends. Travel and irregular work hours are required.

All hours worked beyond 40 hours in a single work week will be compensated at time and a half, per FLSA guidelines.

Must have and maintain a valid Class C Driver’s License and maintain a clear driving record to be insurable under the university liability policy.

Frequent travel is required, including evenings and weekends, especially as part of travel.

Must be able to drive to complete work assignments on and off campus, as needed.

Additional travel may be required on occasion.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.


HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas and may lawfully consider an applicant’s religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU’s mission. 

In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified individuals with disabilities who are employees or applicants for employment, except when the accommodation would impose an undue hardship. Requests for reasonable accommodation should be directed to Human Resources.


HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore, Hardin-Simmons University conducts background checks. Depending on the position, applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.