Job Details

Refer Job: Send to a Friend
  • Share this on Facebook
  • Share this on LinkedIn

Add Add to Saved Jobs


POSITION:  Registrar (Exempt)


DEPARTMENT:  Registrar's Office

SUPERVISOR TITLE:  Provost and Chief Academic Officer


EXEMPTION:  Professional Exemption

LOCATION: HSU Campus, Abilene, TX

TARGET HIRE DATE:  As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT – Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist values of HSU as reflected in the University’s Statement of Faith.

CONTACT INFORMATION: Human Resources 325-670-1259 or 


The Registrar supervises the Registrar’s Office in providing services related to the creation, maintenance, and retrieval of academic records. This includes compliance with all federal and state regulations, and institutional policies.


ESSENTIAL DUTIES AND RESPONSIBILITIES: These examples do not include all possible tasks & do not limit the assignment of related tasks.

Responsible for having knowledge of federal regulations such as the Federal Educational Rights and Privacy Act (FERPA) and other best practices for the creation, maintenance, and retrieval of student academic records.

Basic Responsibilities:

Supervision for the Registrar’s Office.

Communicate pertinent information to all areas of the university (i.e. academic calendar, deadlines, academic technology training and changes, academic policy, etc.)

Oversee all aspects of the student academic record.

Colleague maintenance of courses and degree programs.

Human relations/customer service.

Degree Certification

FERPA compliance

Department of Defense MOU compliance

VA Educational Benefits Certification

Athletic eligibility certification

Registration and graduation activities

Transcript evaluations

Essential Duties:

Hires personnel, provides leadership, and supervises the Registrar’s Office.

Maintains academic policy.

Creates and maintains academic calendar.

Organizes and administers the records, registration, and graduation functions, including transcript evaluations, to provide maximum service to students while ensuring efficient and effective workflow.

Responsible for collecting, recording, maintaining, and reporting of student records within FERPA guidelines, e.g., grades, registration data, transcripts, grades, athletic eligibility, VA certification and audits.

Maintains course catalogs and maintains and builds new degree programs in Colleague.

Provides leadership and develops appropriate recommendations for the implementation of related technology application in support of enhanced services offered through registration and records.

Supervises the coordination, evaluation, and certification of all graduation applications, while overseeing the complete graduation process including rehearsal and commencement.

Supervises publication of schedule and catalog.

Represents institution at community and university events in meetings with other institution personnel.

Skilled at problem-solving and resolving student disputes as they relate to records and registration.

Participates in faculty and university committees.

Coordinates work of service units (Registrar, Student Financial Aid, Business Office, Student/Residence Life, Admissions, Academic Technology Support).

Performs other duties as assigned.


The Registrar is responsible for hiring personnel, providing leadership, and supervising the staff in Registrar’s Office. Currently there are four full-time staff members.

COMPETENCIES:  This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Interview decisions are partially based on this information.

On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully, an individual should demonstrate the following competencies.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Order processing systems; Internet software. Database software experience preferred.


Bachelor’s degree required; master’s degree preferred.

At least 5 years of experience in a registrar’s office preferred.

Skills in student database management system preferred (Colleague/Ellucian experience strongly preferred).

Knowledge of all aspects of a registrar’s office, including course registration, grading, scheduling, catalog preparation, graduation, transcripts, and records preferred.

Experience with veteran’s benefits and athletic certification preferred.

Evidence of maturity in interpersonal relationships especially in conflict management, exceptional customer service commitment, and professionalism required.

Strong commitment to the Christian tradition.


None are required for this position at this time.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.  The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 - 25 pounds.

The job is sedentary in nature. Must be able to sit for long periods while performing office and computer operations. However, there are several events which require walking and standing for long periods of time (i.e. graduation).

Ability to adjust focus from distance when greeting customers to long periods of time focused on a computer screen.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.


This position is a Full-Time, Exempt Level/Salaried Staff position.

A minimum of a 40-hour work week is expected. Irregular hours and evening and weekend work and/or assignments beyond a 40-hour week is required during peak season and/or to meet project or internal deadlines is required.

Infrequent travel may be required on occasion in order to attend professional meetings and training workshops.

Must have and maintain a valid Class C Driver’s License and maintain a clear driving record to be insurable under the university liability policy.

Must be able to drive to complete work assignments on and off campus, as needed.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.


HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas and may lawfully consider an applicant’s religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU’s mission. 

In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified individuals with disabilities who are employees or applicants for employment, except when the accommodation would impose an undue hardship. Requests for reasonable accommodation should be directed to Human Resources.


HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore, Hardin-Simmons University conducts background checks. Depending on the position, applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.