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POSITION:  Faculty Administrative Coordinator (Non-Exempt)

HSU JOB FAMILY CLASSIFICATION: Administrative Support (I, II or III)

DEPARTMENT:  Patty Hanks Shelton School of Nursing

SUPERVISOR TITLE:  Undergraduate and Graduate Program Chairs

FLSA STATUS:  Non-Exempt

EXEMPTION:  N/A

LOCATION:  Abilene

TARGET HIRE DATE: As Soon As Possible

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT – Candidate must profess a Christian Faith, maintain membership in a local congregation, and respect the values and distinctives central to the historically Baptist values of HSU.

CONTACT INFORMATION: Human Resources 325-670-1259 or careers@hsutx.edu 

SUMMARY/SCOPE:

Provides administrative support using a wide range of technical systems.

Performs general data entry and collection duties for the School of Nursing.

Provides the first point of contact and source of basic information for students, faculty, staff and external customers.

Utilize exceptional office organizational and management skills.

Prioritizes multiple tasks.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Manage all work and information flow that pertains to the School of Nursing.

Prepare and distribute all assigned correspondence, reports, mail, and documents for distribution and presentation; all materials should be prepared and distributed in a professional, accurate and expedient manner.

Collaborate, Develop, and maintain accurate recordkeeping systems and databases for correspondence, reports, data, records, and other essential documents and information for the School of Nursing.

Performs general administrative/clerical duties, to include, but not limited to: faxing, mail distribution, printing/copying reports, and filing documents.

Answers phones and redirects calls as appropriate.  When necessary, takes adequate messages and communicates messages in a timely manner.

Greets students and visitors then refers them to the appropriate individual and/or office.

Transcribe and distribute meeting agendas and minutes as assigned.

Manage/maintain ordering of supplies and inventory to ensure the working functionality of the office and office equipment.

Ensure approval from the Chairs and/or Dean’s office prior to ordering office supplies, materials.

Assists with maintaining, organization and coordination of allied health program records.

Assist in preparation of accreditation reports and other departmental projects as needed.

Arrange faculty meetings and student appointments.

Assist with planning and coordination of events held by the School of Nursing.

Creates and maintains filing systems.

Works collaboratively with the Admissions Coordinator to ensure that all necessary student documents are in the student files.

Provide assistance for HESI, ExamSoft and other learning management systems.

Collaborate with HSU IT Department to implement and maintain technology.

Provide assistance to the Dean’s office as needed.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities for this position, except for student workers

COMPETENCIES:  Intellectual, Interpersonal, Leadership, Organization and Self- Management. To perform the job successfully, an individual should demonstrate the following competencies. On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position. Interview decisions are partially based on this information.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Payroll systems; Internet software and Contact Management systems.

EDUCATION/EXPERIENCE:

Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience

CERTIFICATES, LICENSES, REGISTRATIONS:

None are required for this position at this time.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. 

The noise level in the work environment is usually quiet.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL INFORMATION:

A regular 40-hour workweek is required (plus occasional overtime).

All hours worked beyond 40 hours in a single work week will be compensated at time and a half, per FSLA guidelines.

Must have an maintain a valid Class C Driver’s License and maintain a clear driving record to be insurable under the university liability policy.

Must be able to drive to complete work assignments on and off campus, as needed.

Additional travel may be required on occasion in order to attend training, etc.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.

EEO / ADA Statement:

As an Equal Opportunity Employer, HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas, and may lawfully consider an applicant’s religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU’s mission.  In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified applicants and employees with disabilities unless the accommodation would impose an undue hardship on the organization or would change the essential functions of the job. Requests for reasonable accommodation should be directed to Human Resources.

BACKGROUND SCREEN:

HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore, Hardin-Simmons University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.