Compiles
and analyzes financial information to prepare entries to accounts, such as
general ledger accounts, documenting business transactions.
Distributes expenditures, encumbrances,
receipts, and receivables according to schedules.
Analyzes financial information detailing
assets, liabilities, and capital, and prepares balance sheet, profit and loss
statement, and other reports to summarize and interpret current and projected
company financial position for other managers.
Monitors compliance with generally
accepted accounting principles and company procedures.
Reviews, investigates, and corrects
errors and inconsistencies in financial entries, documents, and reports.
Installs, modifies, documents, and
coordinates implementation of accounting systems and accounting control
procedures.
Devises and implements system for
general accounting.
Prepares
routine and complex journal entries.
Performs
monthly account reconciliations.
Assists
assistant controller in recording all debt activity for the university and
ensures compliance with GAAP and FASB.
Prepares
monthly financial statement package for nursing consortium and university’s
three foundations.
Monitors
and tracks fixed assets and depreciation for the university.
Analyze
procedures and prepare recommendations for improvement with accounts payable
and other accounting procedures. Help
implement changes with assistance from assistant controller and controller.
Prepare
monthly reconciliation between donor and accounting software.
Oversee
university pledges and proper recording according to GAAP requirements in
accounting software. Ensure correct
reconciling differences in donor software.
Prepare
monthly report for Controller and VP for Finance regarding outstanding donor
contributions.
Perform
monthly reconciliation and monitoring of university liability accounts.
Monitor,
track, and record all construction in progress for university including budget
to actual, date of completion, expense versus capitalization, and determining
when to record completion to fixed assets.
Assist
with grant expense monitoring and reconciliation to ensure University is
meeting OMB Uniform Guidance requirements.
Perform
monthly sales tax reconciliation and filing to the state.
Reconcile
accounts receivable and insurance billing for university autism center.
Review
and approve general and university travel credit card activity on monthly basis
alerting controller of any compliance issues with university policy.
Prepare
reports for analysis of CIP and work with VP for Finance, Controller, Assistant
Controller, maintenance, and construction teams to ensure capital projects are
meeting capital budgeting proposals.
Assist
controller and VP for Finance with annual budgeting process including assisting
campus wide department head and managers with budget needs and input for new
fiscal year.
Assist
university departments with electronic invoicing and credit card processor
systems.
Work
with assistant controller and VP for Finance to obtain data for monthly
projections.
Analyze
projections with assistant controller and VP for Finance to ensure financial
statement groups are properly reported and in line with budget goals.
Performs
cross training and provides backup to other positions within the accounting
department.
Calculates
and analyzes budget variances.
Assists
campus budget managers in interpreting budget information, researching transactions, providing
guidance and resolving problems.
Monitors
general ledger activity, researches and resolves issues in a timely manner.
Assists
with the year-end audit, preparing schedules and supporting workpapers.
Ensures
ongoing accuracy and current maintenance of the University's general ledger by
analyzing balances in all fund groups, in addition to related entities and
foundations.
Provides
support in preparing multiple financial statements and specialized financial
reports for the University, related entities, and foundations.
Prepares
and maintains spreadsheets and provides assistance in analyzing data.
Performs
basic research in county records and tax offices as needed. Prepares payment for annual property tax.
Stays
abreast of current and developing accounting issues.
Other
duties as may be assigned.
SUPERVISORY RESPONSIBILITIES:
There
are no supervisory responsibilities for this position, except for student
workers.
COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.
Interview decisions are partially based on this information.
On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.
To perform the job successfully, an individual should demonstrate the following competencies.
Analytical - Synthesizes complex or
diverse information; collects and researches data; uses intuition and
experience to complement data; designs workflows and procedures.
Cooperation -
Establishes and maintains effective relations; exhibits tact and consideration;
offers assistance and support to co-workers; works cooperatively in group
situations; works actively to resolve conflicts.
Quality Management - Looks
for ways to improve and promote quality; demonstrates accuracy and
thoroughness.
Ethics - Treats people with
respect; keeps commitments; inspires the trust of others; works with integrity
and principles; upholds organizational values.
Dependability -
Follows instructions, responds to management direction; takes responsibility
for own actions; keeps commitments; commits to long hours of work when
necessary to reach goals; completes tasks on time or notifies appropriate
person with an alternate plan.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):
LANGUAGE SKILLS: Ability to read and
interpret documents such as safety rules, operating and maintenance instructions,
and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of an
organization.
MATHEMATICAL SKILLS: Ability to work with
mathematical concepts such as probability and statistical inference, and
fundamentals of plane and solid geometry and trigonometry. Ability to apply
concepts such as fractions, percentages, ratios, and proportions to practical
situations.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of
concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral,
diagram, or schedule form.
COMPUTER SKILLS: To perform this job successfully, an individual should have
knowledge of Word Processing software; Spreadsheet software; Project Management
software; Payroll systems and Accounting software.
EDUCATION/EXPERIENCE:
Bachelor’s
degree in accounting required.
Master
of Business Administration preferred.
5
or more years of experience required.
Must
be very detail-oriented and analytical in order to work accurately with
numbers, data and spreadsheets.
Must
be highly organized, hard-working, and efficient. Must be able to meet
deadlines and multi-task in a high-volume service area.
Must
be an excellent communicator in both written and verbal forms.
The above requirements
will be validated through the written competencies provided by the applicant in
addition to the interview process and reference checks regarding past
employment experience, etc.
CERTIFICATES, LICENSES, REGISTRATIONS:
None are required for this position at this time.
PHYSICAL REQUIREMENTS:
The physical demands
described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this Job, the employee is regularly
required to sit and use hands to finger, handle, or feel. The employee is
frequently required to talk or hear. The
employee is occasionally required to stand and walk. The employee must
occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close
vision.
This job is sedentary
in nature. Must be able to sit for long periods of time while performing office
functions. Will have a standing desk available.
WORK ENVIRONMENT:
The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
The
noise level in the work environment is usually quiet.
ADDITIONAL INFORMATION:
This is an Exempt/Salaried Full-Time Staff Position.
Working beyond a normal 40-hour week is a definite
including occasional nights and weekends to meet internal/external deadlines.
Must
have and maintain a valid Class C Driver’s License and maintain a clear driving
record to be insurable under the university liability policy.
Must
be able to drive to complete work assignments on and off campus, as needed.
Infrequent travel may
be required on occasion in
order to attend training, etc.
EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.