Assist
Department Chair in managing the program budget for Social Work and associated
student groups.
Assist
faculty members with inputting and accessing data and materials in Canvas.
Assist
Department Chair with reports, surveys, data collection, and record keeping for
outcome measures for Social Work accreditation and reaffirmation.
Assist
faculty with purchasing/requisition requests.
Serve
as contact person for alumni, prospective students, & others visiting these
academic programs on the HSU campus.
Coordinate
purchasing of office supplies.
Provide
assistance to the Administrative Assistant of the Dean's Office.
Assist
the Director of International Studies, as needed.
Request
website updates associated with academic programs.
Organize records and information (e.g., outcome data).
Facilitate
financial transactions for student organization events, activities, and
banquets.
Design,
distribute, and compile data associated with program-related surveys.
Assist
in scheduling other program-related events, meetings, and activities.
Contact
agencies to verify Social Work student volunteer hours.
Organize
meetings and act as a liaison for Social Work Advisory Council and Field
Instructor members.
Coordinate
travel arrangements for faculty members and students.
Perform
other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
Directly supervises
student employees for the Department of Social Work. Carries out supervisory
responsibilities in accordance with the organization's policies and applicable
laws. Responsibilities include assisting with interviewing, hiring, and training student
employees; planning, assigning, and directing work; appraising performance;
rewarding and disciplining student employees; addressing complaints and
resolving problems.
COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.
Interview decisions are partially based on this information.
On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.
To perform the job successfully, an individual should demonstrate the following competencies.
Job Knowledge - Competent in
required job skills and knowledge; exhibits ability to learn and apply new
skills; keeps abreast of current developments; requires minimal supervision;
displays understanding of how job relates to others; uses resources
effectively.
Customer Service - Manages difficult or
emotional customer situations; responds promptly to customer needs; solicits
customer feedback to improve service; responds to requests for service and
assistance; meets commitments.
Change Management - Develops workable
implementation plans; communicates changes effectively; builds commitment and
overcomes resistance; prepares and supports those affected by change; monitors
transition and evaluates results.
Organizational Support - Follows policies and
procedures; completes administrative tasks correctly and on time; supports
organization's goals and values; benefits organization through outside
activities; supports affirmative action and respects diversity.
Adaptability - Adapts to changes in
the work environment; manages competing demands; changes approach or method to
best fit the situation; able to deal with frequent change, delays, or
unexpected events.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):
LANGUAGE SKILLS: Ability to read and
interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of
organization.
MATHEMATICAL SKILLS: Ability to
add and subtract two-digit numbers and to multiply and divide with 10's and
100's. Ability to perform these operations using units of American money and
weight measurement, volume, and distance.
REASONING ABILITY: Ability to apply
common sense understanding to carry out instructions furnished in written,
oral, or diagram form. Ability to deal with problems involving several concrete
variables in standardized situations.
COMPUTER SKILLS: To perform this job
successfully, an individual should have knowledge of Word Processing software;
Spreadsheet software; Internet software; Payroll systems and Order processing
systems.
EDUCATION/EXPERIENCE:
High School Diploma required. Associate
degree or equivalent from two-year college or technical school; or six months
to one-year related experience and/or training; or equivalent combination of
education and experience is preferred.
Minimum of one year of experience
working in a related clerical and/or administrative assistant role or other
customer service-oriented entity required.
Strong computer skills are required,
using Microsoft Word, Excel, etc.
Must be customer oriented and able to
relate to students, faculty, staff and community members in using the library
in a collegial manner in-person, online, and by phone.
Must be responsible and very dependable
for public service scheduling.
Must be able to solve problems in the
moment.
Must possess excellent oral and written
communication skills.
Must be organized, able to handle
several projects simultaneously and be flexible regarding tasks.
Must have the ability to stay on task
without direct supervision.
CERTIFICATES, LICENSES, REGISTRATIONS:
None are required for this position at this time.
PHYSICAL REQUIREMENTS:
The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
While performing the duties of this Job, the employee is regularly
required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk
or hear. The employee is occasionally
required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or
crawl. The employee must regularly lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,
distance vision and color vision.
WORK ENVIRONMENT:
The work environment characteristics described
here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually
moderate.
ADDITIONAL INFORMATION:
This
is a Part-Time/No Benefits, Non-Exempt/Hourly position which will be scheduled
for 29 hours per week on a regular basis during the fall and spring semesters
only.
There
is an option for this individual to work “up to 80 hours” between the end of
the spring semester and the beginning of the fall semester (no more than 40
hours per week), given that the need for such work exists. Otherwise, this
position is not scheduled to work the regular 29 hours during the summer months
(June – August).
If/when
additional hours are approved, all hours worked beyond 40 hours in a single
work week will be compensated at time and a half, per FLSA guidelines.
Must have and
maintain a valid Class C Driver’s License and maintain a clear driving record
to be insurable under the university liability policy.
Must be able to
drive to complete work assignments on and off campus, as needed.
EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.