BASIC
RESPONSIBILITIES:
Financial/Budget
Manager
Human
relations/customer service
Student Records
Maintains computer databases.
Departmental &
campus activities liaison
Follows University
& Departmental policies, procedures & safety regulations.
These
examples do not include all possible tasks & do not limit the assignment of
related tasks.
Interacts pleasantly
with department, university, campus personnel, as well as the general public
(including staff, faculty, students) to ensure a welcoming environment.
Greets & interacts
pleasantly and efficiently with the campus community, as well as the general
public when they enter the office.
Demonstrates pleasant
telephone manners and procedures and replies to inquiries in a timely manner.
Must be able to communicate effectively both in person and in written
format.
Answer general
questions regarding admissions to the department.
Counsels prospective students and their parents to inform them of
admission requirements.
Must be able to work with multiple publics in a manner congruent with the
image and mission of the University. These publics include but are not limited to
current students, prospective students, parents of current students, parents of
prospective students, alumni, trustees, other college/university personnel, and
various internal personnel.
Works to retain current students by offering and promoting effective
customer service.
Efficiently and
effectively manages a well-organized department while utilizing time
effectively.
Accepts assignments
primarily from Associate Dean of the Collage of Health Professions and Founding
Director of Nursing and secondly from nursing faculty to ensure departmental
responsibilities are completed in a timely fashion. Must be capable of multitasking,
handling large quantities of work while maintaining high quality of work.
Prepares drafts of
correspondence, letters, and emails, and/or spreadsheets as directed by the
Associate Dean of the Collage of Health Professions and Founding Director of
Nursing.
Assist
the Associate Dean of the Collage of Health Professions and Founding Director
of Nursing with revisions or updates to catalogues, reports, and forms.
Maintain
the Associate Dean of the Collage of Health Professions and Founding Director
of Nursing 's calendar and assist in preparing for various meetings or other
campus activities Understands the College goals to prioritize issues according
to urgency.
Order
and maintain office supplies for nursing and assist the nursing faculty with
ordering supplies for their departments. Track all deliveries, mail, and
receipts for each purchase.
Submit
requisitions and check requests; ensure each faculty and staff are submitting
such information correctly and following University policy.
Attend relevant
meetings and take minutes for nursing faculty meetings.
Takes initiative to
complete tasks and is able to discern departmental needs before being asked.
Maintains computer
databases and statistics.
Initiates and finalizes
details for event planning.
Manages the budget and
keeps the Department Head informed of revenues and expenditures including
initiating and processing departmental purchase order requests, check requests,
& inter-department requests as required.
Serves as the
department liaison for campus communication and data entry for budget,
enrollment, etc.
Must be responsible, dependable,
and confidential in all matters.
Maintains and
distributes/posts weekly and semester class schedules for faculty and students.
Arranges interview
schedules for prospective students.
Maintains databases and
processes documentation and correspondence for recruitment using departmental
software programs.
Inventories, develops, and
stocks departmental promotional materials.
Directs
faculty/staff/students to appropriate resources.
Provides office
assistance for faculty/staff/students.
Supervises and
distributes assignments to the Nursing Staff, including Student Worker(s),
Administrative Assistant for Clinical Education & Laboratories Coordinator.
Maintains department
web site.
Responsible for
trouble-shooting building maintenance problems. Ensures cleanliness and
tidiness of building.
Performs other duties
as assigned by the Head of department.
SUPERVISORY RESPONSIBILITIES:
There are no supervisor responsibilities except
for the overseeing of student workers.
COMPETENCIES: This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.
Interview decisions are partially based on this information.
On a separate sheet of paper, write a paragraph for each competency listed below describing your background and qualifications in each area.
To perform the job successfully, an individual should demonstrate the following competencies.
Job Knowledge - Competent in required job skills and knowledge; exhibits
ability to learn and apply new skills; keeps abreast of current developments;
requires minimal supervision; displays understanding of how job relates to
others; uses resources effectively.
Communications - Expresses ideas and thoughts verbally; expresses ideas and
thoughts in written form; exhibits good listening and comprehension; keeps
others adequately informed; selects and uses appropriate communication
methods.
Quality Management - Looks for ways to improve and promote quality; demonstrates
accuracy and thoroughness.
Ethics -
Treats people with respect; keeps commitments; inspires the trust of others;
works with integrity and principles; upholds organizational values.
Dependability – Follows instructions, responds to
management direction; takes responsibility for own actions; keeps commitments;
commits to long hours of work when necessary to reach goals; completes tasks on
time or notifies appropriate person with an alternate plan.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS, & ABILITIES (Language, Mathematical, Reasoning and Computer Skills):
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules,
operating and maintenance instructions, and procedure manuals. Ability to write
routine reports and correspondence. Ability to speak effectively before groups
of customers or employees of organization.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals. Ability to
compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY: Ability to solve practical problems
and deal with a variety of concrete variables in situations where only limited
standardization exists. Ability to interpret a variety of instructions
furnished in written, oral, diagram, or schedule form.
COMPUTER SKILLS: To perform this job successfully, an individual should have
knowledge of Word Processing software; Spreadsheet software; Project Management
software; Payroll systems; Order processing systems; Internet software; Human
Resource systems; Design software and Contact Management systems.
Must
be able to work on multiple software platforms to include Microsoft Excel,
Word, Quicken and Outlook. Also uses Internet, Instant Message, as well as Ellucian/Colleague
based database. Experience with social media is preferred.
EDUCATION/EXPERIENCE:
High School Diploma or GED required.
Bachelor’s degree preferred.
Two to five years related experience and/or training
preferred.
Must have the ability
to perform multiple tasks in a fast-paced/multifaceted office environment.
Must
be able to organize files and maintain records. Must be detail oriented and
follow through on projects/tasks until completion.
Must
interact with donors, students, visitors, staff, faculty and exhibit
interpersonal skills including the ability to answer questions, solve problems
and deal with difficult situations. Must make decisions as appropriate for each
situation.
Must
communicate professionally both orally and in written form. Must be able to
prepare correspondence with or without guidance from supervisor, depending on
the circumstances. Must have good proofreading skills and attention to detail.
Must be comfortable and proficient using technology, such as email, instant
message, etc.
Must
understand and maintain confidentiality of sensitive information, records, etc.
These
qualifications must be validated based on prior related work history, interview,
and reference check(s).
CERTIFICATES, LICENSES, REGISTRATIONS:
None are required for this position at this time.
PHYSICAL REQUIREMENTS:
This position is
sedentary in nature. Must be able to sit for long periods of time while
performing office and computer operations.
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While
performing the duties of this Job, the employee is frequently required to sit or
stand and talk or hear. The employee is occasionally required to walk and reach
with hands and arms.
The
employee must frequently lift and/or move up to 10 pounds and occasionally lift
and/or move up to 20 - 25 pounds.
WORK ENVIRONMENT:
The work environment
characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions.
The
noise level in the work environment is usually quiet.
ADDITIONAL INFORMATION:
This is a Non-Exempt/Hourly
Staff position. This position requires a regular 40-hour workweek at minimum
(plus occasional overtime).
Candidate must be able to work non-traditional hours,
including nights and weekends occasionally when needed to meet project
deadlines, etc.
All hours worked beyond 40 hours in a single work week will
be compensated at time and a half, per FLSA guidelines.
Must have and maintain a valid Class C Driver’s
License and maintain a clear driving record to be insurable under the
university liability policy.
Must be able to drive to complete work assignments on
and off campus, as needed.
Additional travel may be required on occasion in
order to attend training, events, etc.
EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the HSU Benefits Summary on the HSU website.